RFP REPORT – FOR MOCK’S AGENCY
RFP REPORT

mis 320

Catherine Mock
7/8/2008


Objective: The Mock’s Agency needs to update their current work stations and technology.
Current state of the agency: The current technology was designed to accommodate a small number of employees. But then as the agency continues to grow and the technology keeps changing, existing system is unable to accommodate the fast growing company as a result into more workload and slow service. “The existing system is unable to accommodate company’s daily task and are antiquated and operated beyond design capacity.”
Most records are taken manually and go through different hands of people before stored in the hard copy which is also stored manually.
Mock’s Agency’s system have no direct communication with the headquarters, they need some common system between the two.
Goals
Based on the current state of the Mock’s Agency, our strategy is to assist them in utilizing the newest technologies in efforts to streamline processes. This not only results in cost savings, it allows them to reallocate their internal resources toward core competency functions. These goals are accomplished by providing comprehensive document services as a “single source” supplier. Our goal is to reduce the amount of data entry especially on critical information like names, social security and addresses. Streamline information processes and introduce faster, more efficient technologies where applicable with emphasis on personalized, intelligent document delivery via mail or internet. Provide them with enough workstations based on their needs. Revolutionizes client computing by moving data and hard drives to the data center, while keeping application and graphics processing at the desktop. This also provides significant advantages that can help:
· Tracking data and eliminate time-consuming paperwork and redundant data entry.
· Improve security
· Enhance reliability
· Retrieve information faster
· Share important documents
· Reduce cost
· To develop and integrate solutions that meet current business needs.
Software
· Microsoft Windows Small Business Server 2003 - License - 20 additional user CALs - English Windows XP Professional Edition with Service Pack 2
· Microsoft Office Small Business 2007
· Symantec Corporation: Symantec Endpoint Protection 11.0 - 10 Users for virus protection.
Hardware
· Web Server Solution: 1U Rack mountable Server comes with Microsoft Windows Web server, 2GB memory and Two 80GB Hard Drives
· Rack Servers: Minimize floor space, ideal for customers with multiple servers or with limited storage space.
· Digital Persona® Pro from digital Persona® is a fingerprint sign-on solution that simplifies network and application authentication by replacing the need for user-entered passwords with a simple touch of a finger
· Dell Multifunction Laser printer 1815dn
· Microsoft Corporation Wireless Optical Desktop 3000 Keyboard
· Sony Cyber-shot DSCW170 10.1 MP 5X Zoom Digital Camera
· 10 Dell Precision T5400 Workstation - Businesses that need a space-saving certified workstation with dual-processor power, quad monitor support, up to 32GB memory, and dedicated workstation support.
· 10 Dell - Ultra Sharp 2709W 27-inch Wide-Screen Black Flat Panel Monitor with Height Adjustable Stand
· 4 Latitude ATG D630N Lap top- Designed for tough environments to withstand dust, humidity and potential drops
Networking
· Web-Managed Switches: Gigabit Ethernet connectivity with basic Web-based management features
· Firewall
Conclusion
Now I have my RFP response, I have developed a system that delivers the following
• An off the shelf and field proven software solution from Dell
• 21st century communication infrastructure
• Integration with the head quarter systems
• Developed to maximize funding to aid with the implementation costs for the project.